Athena Security’s Entrance Pass is a purpose-built hospital visitor management system that helps you keep patients and staff safer while making the front door run smoother. It modernizes visitor check-in with fast registration, badging, real-time oversight, and clear audit trails—so your teams can consistently enforce visiting policies, reduce friction at peak times, and strengthen compliance. Unlike generic visitor tools, Entrance Pass (hospital visitor managment system download) is designed for healthcare workflows and integrates with Epic Electronic Health Records to support more informed, policy-aware check-ins (e.g., validating patient context like FYI Field, Location, Room, Flags, Confidential Patient, where configured), giving administrators better operational control, saving labor, clearer reporting, and a calmer, more secure entry experience for everyone.
Highlights:
Offline capability ensures uninterrupted operation
Detect and deny in real-time with watchlist screening to protects patients and employees
Epic and Cerner integrations streamline healthcare workflows to save labor
Athena Security has deployed visitor management systems across healthcare facilities nationwide since 2018, serving major hospital networks including Duke Health and Memorial Hermann Health System. Our platform meets Joint Commission standards, HIPAA requirements, and healthcare security best practices.
Hospital safety depends on knowing who enters your facility while maintaining the welcoming environment patients and family members expect. Your staff gets instant visibility into visitor activity across all entry points. Plus, our platform works during internet outages, power failures, or natural disasters.
Our hospital visitor management system transforms how healthcare organizations manage visitors while protecting patient privacy and ensuring compliance with healthcare regulations. Hospitals use this technology to verify visitor identity, screen against watchlists, and track visitor flow through restricted areas.
The system captures visitor data through driver’s license scanning, performs real-time background checks, and issues customized badges based on visit purpose. When a visitor arrives, the check-in process can take less than 30 seconds from scan to badge printing.
Your hospital staff receives real-time alerts about visitors requiring additional screening, and the platform maintains detailed logs for compliance reporting and security audits.
Athena delivers capabilities other security solutions cannot match. Our platform addresses real-world challenges security personnel face while helping organizations meet federal compliance requirements.
Most weapons detection vendors lock you into proprietary equipment. That means limited choices and potential vendor dependence for years. Athena’s platform works with Apollo 500, Apollo 650, CEIA Opengate, Garrett, and Metrasens Ultra systems. You select hardware that matches your throughput requirements, budget constraints, and facility layout.
Athena is the only platform designed specifically around Department of Homeland Security best practices for patron screening. The system digitizes and enforces guidelines including documentation requirements, testing protocols, and secondary screening procedures. When auditors arrive, you have complete documentation.
We pioneered and patented technology that detects visitors attempting to bypass screening entirely. Traditional metal detectors only monitor the portal itself. Our computer vision algorithms monitor the entire screening area continuously. When individuals attempt to evade detection, security staff receive instant notifications. This proactive threat detection catches attempts other gun detection systems miss completely.
While competitors offer point solutions, Athena integrates weapons detection with visitor management, AI X-ray screening, telepresence security, and augmented reality alert glasses. When the X-ray system detects a threat, it automatically alerts AR glasses and triggers personalized hologram instructions. That integration creates layered security measures traditional systems cannot provide.
Security leaders at Duke Health, Memorial Hermann, and Lamar Consolidated ISD trust Athena to protect their people. See why hospitals, schools, and government buildings choose our platform. Book a 30-minute demo and we’ll show you exactly what our concealed weapons detection system can do for your facility.
You schedule a consultation, and we listen. Our specialists respond within 24 hours to understand your facility’s specific security needs.
We analyze your facility to assess entry points, traffic patterns, and system integration benefits. You provide any additional data that might help guide the work.
You receive a detailed proposal, and confirm your workflow.
We suggest installing during off or low-hours so your facility stays fully operational. Our team provides onsite enablement and onsite training.
After onsite training, you have 24/7 Technical Support available to all levels of your staff.
Healthcare facilities face unique security challenges that require specialized visitor management solutions. Traditional paper logbooks and manual processes cannot track visitors effectively or identify threats before they reach patient care areas.
Manual ID checks are inconsistent, and staff cannot verify authenticity of identification documents presented by visitors.
Automated driver’s license and passport scanning extracts data instantly and flags suspicious documents for secondary review.
Visitors wander into restricted areas because staff cannot monitor everyone, and generic badges do not indicate permitted zones.
Customized badge workflows print color-coded credentials that clearly show which areas visitors can access based on their specific needs.
Joint Commission audits reveal incomplete visitor logs, and your team spends days manually compiling records from multiple entry points.
Automated reporting generates compliance-ready visitor logs with timestamps, screening results, and activity tracking for all hospital entry points.
Security personnel manually check names against predator lists, creating bottlenecks during peak visiting hours while potentially missing threats.
Real-time watchlist screening happens automatically during check-in, alerting security to matches within seconds without slowing visitor flow.
Internet outages and server failures shut down electronic systems exactly when hospital operations and visitor tracking are most critical.
Always-on offline mode maintains full functionality during outages, syncing data automatically when connectivity returns without losing any visitor records.
H-Shield integration creates private, authenticated DNS protection that prevents unauthorized access to patient information while enabling legitimate visitor directory searches.
Many hospital administrators delay visitor management upgrades, assuming current sign-in processes are adequate or waiting for budget approval cycles. But every day without a modern visitor management system exposes your healthcare facility to preventable security risks, compliance violations, and operational costs that compound faster than most leaders realize.
Hospitals without visitor screening face lawsuit settlements of $3-7 million following security incidents. Your insurance premiums rise 15-25% annually when carriers find gaps in visitor management protocols.
Joint Commission surveyors scrutinize visitor management during accreditation. Facilities without documented tracking face conditional status and potential CMS reimbursement loss averaging $500,000 in remediation costs.
Security incidents involving visitors damage your facility's reputation within 48 hours. Competing hospitals capture patient referrals from concerned families, reducing your patient volume 8-12% for 18-24 months following publicized incidents.
Nurses factor workplace safety into employment decisions. Hospitals without modern security systems face 27% higher turnover following visitor incidents, with replacement costs averaging $58,000 per clinical position lost.
The device uses low-frequency electromagnetic technology, dynamic non-contact detection, and meets EMC electromagnetic radiation standards. It is safe for pregnant women, children, and other humans, as well as pacemakers and electronic devices.
EN 45502-2-1:2003. (Cardiac pacemakers)
EN 45502-2-2:2008. (Implantable defibrillators)
ISO 14117:2019. (Cardiac pacemakers, cardioverter defibrillators, cardiac resynchronization devices)
ISO 14708-1:2014 (Implants for surgery)
ISO 14708-2:2019 (Cardiac pacemakers)
ISO 14708-3:2017 (Implantable neurostimulators)
ISO 14708-4:2008 (Implantable infusion pumps) ISO 14708-5:2020 (Circulatory support devices) ISO 14708-6:2019 (Implantable tachyarrhythmia treatment devices) ISO 14708-7:2019 (Cochlear implants, auditory brainstem implant systems)
Athena protects 500+ facilities across the United States. Our AI-powered gun detection system helps security teams at leading organizations create safer environments.
Duke Health deployed our weapons detection platform across 21 screening locations. Memorial Hermann relies on our technology at facilities across Houston. Lamar Consolidated ISD installed 24 systems throughout their school district. Jefferson Regional Medical Center, Franciscan Health Olympia Fields, Indiana Regional Medical Center, and Parkwest Casino chose Athena for integrated entryway security.
Costs vary based on your facility size, number of entry points, and integration requirements with existing security systems. We provide free security assessments to recommend the right visitor management solution for your budget. Most organizations see ROI within 12-18 months through reduced front desk staffing needs, improved security personnel efficiency, and better compliance management that prevents costly audit findings.
Our platform works offline during internet outages while other visitor management software stops functioning completely. We’re the only leading visitor management system with native Epic integration for healthcare facilities, and our enterprise deployment spans multiple locations with centralized management. Plus, our visitor management system integrates directly with weapons detection and access control solutions for unified physical security across all entry points.
Yes. Our visitor management solution integrates with major access control systems including Brivo, Genetec, and Software House. The platform connects to digital signage displays, employee app platforms, and desk booking systems you already use. We handle integration during installation so existing security systems continue operating while adding automated visitor tracking and instant notifications.
Most single-location deployments complete within 2-3 weeks from contract signing to full operation. Facilities with multiple locations or complex integration requirements typically take 4-6 weeks. Implementation includes hardware installation, software configuration, security protocols setup, staff training, and two days of on-site support. We install during off-hours to minimize disruption to day-to-day operations.
If your facility still uses paper logbooks, if you can’t answer “how many visitors are on-site right now,” or if compliance auditors have flagged your visitor tracking process, you need a modern visitor management solution. Organizations seeking better security after incidents, property managers handling multiple locations, and any facility where visitors arrive daily benefit from automated software that tracks visitor credentials and generates visitor records for compliance management.
Your team receives comprehensive training on visitor registration workflows, badge printing procedures, host notifications setup, and security breach response protocols. We stay on-site for a minimum of two days post-installation to ensure smooth operations. Ongoing support includes 24/7 phone access, remote troubleshooting, software updates, and compliance reporting assistance to help security teams maximize the visitor management system’s capabilities.
No. Our self-service kiosk processes visitor check-in in under 60 seconds compared to 5-10 minutes for manual sign-ins. Visitors scan their driver’s license or passport, answer pre-configured questions, and receive printed visitor badges while host notifications go out automatically. The streamlined visitor management process actually speeds up lobby flow while improving security screening through automated watchlist checks that happen in real time.
Yes. Our enterprise visitor management system provides centralized management across all your facilities. Security teams monitor real-time visitor tracking data from any location, and visitor credentials work across multiple sites when configured for inter-facility access. Property managers generate consolidated reports showing visitor types, check-in patterns, and compliance metrics across the entire organization from a single user interface.
All visitor information is encrypted both in transit and at rest. The platform includes comprehensive data privacy features including configurable data retention policies, automatic visitor record purging, and role-based access controls that limit who can view visitor data. For healthcare facilities, our Epic integration maintains HIPAA compliance through H-Shield cybersecurity that protects PHI during patient lookups and visitor registration workflows.
No. The system empowers front desk staff by handling repetitive tasks like visitor sign-ins, badge printing, and watchlist screening automatically. Your staff focuses on greeting visitors, answering questions, and managing exceptions while the self-service kiosk handles routine check-in processes. Many organizations use the operational efficiencies gained to reassign staff to higher-value activities or reduce reliance on temporary workers during peak visitor periods.
We’ve deployed visitor management, x-ray baggage scanners and weapons detection systems in over 200 healthcare facilities nationwide, protecting patients, visitors, and staff at every entry point.
Highlights:
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