Athena Security’s Entrance Pass is a purpose-built hospital visitor management system that helps you keep patients and staff safer while making the front door run smoother. It modernizes visitor check-in with fast registration, badging, real-time oversight, and clear audit trails—so your teams can consistently enforce visiting policies, reduce friction at peak times, and strengthen compliance. Unlike generic visitor tools, Entrance Pass (hospital visitor managment system download) is designed for healthcare workflows and integrates with Epic Electronic Health Records to support more informed, policy-aware check-ins (e.g., validating patient context like FYI Field, Location, Room, Flags, Confidential Patient, where configured), giving administrators better operational control, saving labor, clearer reporting, and a calmer, more secure entry experience for everyone.
Highlights:
Offline capability ensures uninterrupted operation
Detect and deny in real-time with watchlist screening to protects patients and employees
Epic and Cerner integrations streamline healthcare workflows to save labor
Athena Security has deployed visitor management systems across healthcare facilities nationwide since 2018, serving major hospital networks including Duke Health and Memorial Hermann Health System. Our platform meets Joint Commission standards, HIPAA requirements, and healthcare security best practices.
Hospital safety depends on knowing who enters your facility while maintaining the welcoming environment patients and family members expect. Your staff gets instant visibility into visitor activity across all entry points. Plus, our platform works during internet outages, power failures, or natural disasters.
Our hospital visitor management system transforms how healthcare organizations manage visitors while protecting patient privacy and ensuring compliance with healthcare regulations. Hospitals use this technology to verify visitor identity, screen against watchlists, and track visitor flow through restricted areas.
The system captures visitor data through driver’s license scanning, performs real-time background checks, and issues customized badges based on visit purpose. When a visitor arrives, the check-in process can take less than 30 seconds from scan to badge printing.
Your hospital staff receives real-time alerts about visitors requiring additional screening, and the platform maintains detailed logs for compliance reporting and security audits.
Our weapons detection system screens every person entering your hospital without slowing foot traffic. Healthcare facilities use this technology to maintain welcoming environments while preventing firearms and dangerous items from reaching patient care areas.
The platform uses computer vision and thermal imaging to analyze concealed objects as people pass through. Security teams receive silent alerts with visual verification on tablets or phones. The screening process remains invisible to patients and families.
Our AI x-ray technology enhances baggage screening in emergency departments where bags must be checked. Hospitals use this solution to identify threats inside bags and packages without manual inspection while security operators focus on response.
The system runs on Apple iPad Pro, processing threat detection locally for faster alerts. If an operator steps away, the system automatically locks and shuts down. Your team receives instant notifications of screening process violations.
Athena delivers capabilities other security solutions cannot match. Our platform addresses real-world challenges security personnel face while helping organizations meet federal compliance requirements.
Most weapons detection vendors lock you into proprietary equipment. That means limited choices and potential vendor dependence for years. Athena’s platform works with Apollo 500, Apollo 650, CEIA Opengate, Garrett, and Metrasens Ultra systems. You select hardware that matches your throughput requirements, budget constraints, and facility layout.
Athena is the only platform designed specifically around Department of Homeland Security best practices for patron screening. The system digitizes and enforces guidelines including documentation requirements, testing protocols, and secondary screening procedures. When auditors arrive, you have complete documentation.
We pioneered and patented technology that detects visitors attempting to bypass screening entirely. Traditional metal detectors only monitor the portal itself. Our computer vision algorithms monitor the entire screening area continuously. When individuals attempt to evade detection, security staff receive instant notifications. This proactive threat detection catches attempts other gun detection systems miss completely.
While competitors offer point solutions, Athena integrates weapons detection with visitor management, AI X-ray screening, telepresence security, and augmented reality alert glasses. When the X-ray system detects a threat, it automatically alerts AR glasses and triggers personalized hologram instructions. That integration creates layered security measures traditional systems cannot provide.
Security leaders at Duke Health, Memorial Hermann, and Lamar Consolidated ISD trust Athena to protect their people. See why hospitals, schools, and government buildings choose our platform. Book a 30-minute demo and we’ll show you exactly what our concealed weapons detection system can do for your facility.
You schedule a consultation, and we listen. Our specialists respond within 24 hours to understand your facility’s specific security needs.
We analyze your facility to assess entry points, traffic patterns, and system integration benefits. You provide any additional data that might help guide the work.
You receive a detailed proposal, and confirm your workflow.
We suggest installing during off or low-hours so your facility stays fully operational. Our team provides onsite enablement and onsite training.
Your security teams get comprehensive training on system monitoring, alert response, and compliance procedures. We provide post-installation support to ensure a smooth launch, along with 24/7 technical support for critical issues.
Healthcare facilities face unique security challenges that require specialized visitor management solutions. Traditional paper logbooks and manual processes cannot track visitors effectively or identify threats before they reach patient care areas.
Manual ID checks are inconsistent, and staff cannot verify authenticity of identification documents presented by visitors.
Automated driver’s license and passport scanning extracts data instantly and flags suspicious documents for secondary review.
Visitors wander into restricted areas because staff cannot monitor everyone, and generic badges do not indicate permitted zones.
Customized badge workflows print color-coded credentials that clearly show which areas visitors can access based on their specific needs.
Joint Commission audits reveal incomplete visitor logs, and your team spends days manually compiling records from multiple entry points.
Automated reporting generates compliance-ready visitor logs with timestamps, screening results, and activity tracking for all hospital entry points.
Security personnel manually check names against predator lists, creating bottlenecks during peak visiting hours while potentially missing threats.
Real-time watchlist screening happens automatically during check-in, alerting security to matches within seconds without slowing visitor flow.
Internet outages and server failures shut down electronic systems exactly when hospital operations and visitor tracking are most critical.
Always-on offline mode maintains full functionality during outages, syncing data automatically when connectivity returns without losing any visitor records.
H-Shield integration creates private, authenticated DNS protection that prevents unauthorized access to patient information while enabling legitimate visitor directory searches.
Many hospital administrators delay visitor management upgrades, assuming current sign-in processes are adequate or waiting for budget approval cycles. But every day without a modern visitor management system exposes your healthcare facility to preventable security risks, compliance violations, and operational costs that compound faster than most leaders realize.
Hospitals without visitor screening face lawsuit settlements of $3-7 million following security incidents. Your insurance premiums rise 15-25% annually when carriers find gaps in visitor management protocols.
Joint Commission surveyors scrutinize visitor management during accreditation. Facilities without documented tracking face conditional status and potential CMS reimbursement loss averaging $500,000 in remediation costs.
Security incidents involving visitors damage your facility's reputation within 48 hours. Competing hospitals capture patient referrals from concerned families, reducing your patient volume 8-12% for 18-24 months following publicized incidents.
Nurses factor workplace safety into employment decisions. Hospitals without modern security systems face 27% higher turnover following visitor incidents, with replacement costs averaging $58,000 per clinical position lost.
The device uses low-frequency electromagnetic technology, dynamic non-contact detection, and meets EMC electromagnetic radiation standards. It is safe for pregnant women, children, and other humans, as well as pacemakers and electronic devices.
EN 45502-2-1:2003. (Cardiac pacemakers)
EN 45502-2-2:2008. (Implantable defibrillators)
ISO 14117:2019. (Cardiac pacemakers, cardioverter defibrillators, cardiac resynchronization devices)
ISO 14708-1:2014 (Implants for surgery)
ISO 14708-2:2019 (Cardiac pacemakers)
ISO 14708-3:2017 (Implantable neurostimulators)
ISO 14708-4:2008 (Implantable infusion pumps) ISO 14708-5:2020 (Circulatory support devices) ISO 14708-6:2019 (Implantable tachyarrhythmia treatment devices) ISO 14708-7:2019 (Cochlear implants, auditory brainstem implant systems)
Athena protects 500+ facilities across the United States. Our AI-powered gun detection system helps security teams at leading organizations create safer environments.
Duke Health deployed our weapons detection platform across 21 screening locations. Memorial Hermann relies on our technology at facilities across Houston. Lamar Consolidated ISD installed 24 systems throughout their school district. Jefferson Regional Medical Center, Franciscan Health Olympia Fields, Indiana Regional Medical Center, and Parkwest Casino chose Athena for integrated entryway security.
Hospital Visitor Management System (VMS) is a security solution that digitizes and manages visitor registration, identification, tracking, and documentation processes at facility entry points.
Athena’s VMS can work alongside weapons detection systems to provide comprehensive entryway security by combining visitor identity verification with security screening protocols. The hospital visitor management system will send visitor frequency, person of interest, and other visitor information to the weapons detection tablet to the operator to help make a split second decision
Hospital visitor management systems typically provide digital check-in/check-out records, visitor badge creation, host notifications, and activity logs that can support security documentation requirements.
Hospital Visitor Management system supports compliance requirements through built-in controls, documentation, and auditability across the visitor management workflow.
We’ve deployed visitor management, x-ray baggage scanners and weapons detection systems in over 200 healthcare facilities nationwide, protecting patients, visitors, and staff at every entry point.
Highlights:
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